Call for Proposal: RCREEE Internal Regulations Reforms

About RCREEE

The Regional Center for Renewable Energy and Energy Efficiency (RCREEE) is an intergovernmental organization with diplomatic status that aims to enable and increase the adoption of renewable energy and energy efficiency practices in the Arab region. RCREEE teams with regional governments and global organizations to initiate and lead clean energy policy dialogues, strategies, technologies and capacity development in order to increase Arab states’ share of tomorrow’s energy.

Through its solid alliance with the League of Arab States, RCREEE is committed to tackle each country’s specific needs and objectives through collaborating with Arab policy makers, businesses, international organizations and academic communities in key work areas: capacity development and learning, policies and regulations, research and statistics, and technical assistance. The center is also involved in various local and regional projects and initiatives that are tailored to specific objectives.

Having today seventeen Arab countries among its members, RCREEE strives to lead renewable energy and energy efficiency initiatives and expertise in all Arab states.

 
Overview

The year of 2017 introduced RCREEE to a more business oriented model as the year represented a transitional state paving the way for the implementation of the framework of RCREEE strategy (2017-2020). During that year, RCREEE has adopted generative thinking in formulating its new strategic plan. Building on that, RCREEE visualized where the organization should go? and how can it get there?

By developing a new strategic direction, a new mission and vision came to the light which were challenging and barrier breaking. A consequence of the renewed mission and vision, critical success factors were identified describing how the organization should act to achieve the new mission and vision. Differently than the adopted structure during 2014-2016, the adopted generative thinking from which the strategic framework and direction the organization during 2017-2020 have led to a situation analysis using different methods. Concluding from that, RCREEE has identified new directions for the phase of 2017-2020. The directions of the next phase included 4 pillars of discussion. The first one is the critical success factors, which define the pillars that will help RCREEE to succeed achieving its goals. This second one is the stretch goals where the needed results or possible outcomes are outlined. Then the business analysis which looks into RCREEE costs and potential income channels analyzing financial sustainability.

The implementation of these goals will be performed within four portfolios. Each portfolio has its activities, targets and indicators. The first one will focus on the internal development activities; the second one will tackle sustainability and fundraising activities. The third one will cover the technical projects and planning, while the fourth one will cover the communication part.

With regard to the introduction of RCREEE’s re-organization structure: 2016 was a “TRANSITIONAL” year for introducing “interim re-organizational measures” with the ultimate objective of increasing momentums for enhancing RCREEE financial sustainability. Those interim re-organization measures were very challenging. Upon the endorsement of the new strategic plan 2017-2019 by the BoT, an associated new organization structure was introduced for subsequent full fledge implementation.

The organizational development objectives include planned actions for improving organizational capabilities and achieving higher degrees of efficiency and effectiveness. Internal structure and regulations were initially visited with a space for further improvement upon conclusion of the primarily analysis of the business performance and needs along the implementation of the new strategic plan and organizational direction.

  1. The Assignment

In light of the mentioned above along with the endorsement of the organization’s top management, a need to reengineer regulations and processes to achieve optimum workflow and productivity was spotted after the application of strategic, structural and people oriented changes. Internal regulation and policies are the infrastructure for effective, efficient and applicable processes therefore this assignment is needed in support of the planned organizational change ongoing.

  1. Objectives
This assignment is to "Review, analyze and recommend essential immediate adjustments” for:
2.1    Financial Regulations
2.2    Personnel Regulations
2.3    Procurement Regulations
2.4    List Authorities and Chain of Commands
2.5    Relevant policies and administrative decisions
2.6    Complimentary decisions/memos of the Organizational Charta
  1. Expected Deliverables
By the end of this assignment, RCREEE should have a full integrated and harmonized regulations including:
  • Up to date Financial Regulations in compliance with IFRS, relevant applicable laws and bylaws
  • Up to date Personnel Regulations in compliance with all relevant applicable laws and bylaws
  • Up to date Procurement Regulations in compliance with all relevant applicable laws and bylaws
  • An updated list of authorities in compliance with Organizational Charta, complimentary decisions and coherent with the above regulations
  1. Consultancy services
The consultant(s) shall perform the following services:
4.1    Preparation:
4.1.1       Review and analysis of all relevant internal documents including regulations, complimentary decisions, policies and processes
4.1.2     Review and analysis of the regulatory framework of comparators and benchmark organizations such as (UNDP and UNCDF)        
4.1.3       Conduct meetings to gather missing and further information
4.1.4       Present a suggested Action Plan/Methodology to be agreed on by the management
4.1.5       Launch the project
4.2    Analysis of the current situation in RCREEE:
4.2.1       Preparing the documents and Departmental Focal Point (s) to support the task
4.2.2       Reviewing relevant records, reports, feedback, development areas and conflicts and/or inconsistencies
4.3    Implement the agreed upon action plan
4.4    Report, presentation and delivery of information
In addition to deliverables mentioned in item 3. "Expected results", the below is to be taken into account:
  • A final report will be submitted on all the actions/steps taken in addition to a detailed presentation.
  • The consultant(s) shall avail themselves for preparation and data collections meetings, in addition to an initial workshop to present suggested action plan and two final workshops to present draft outcomes and then final outcomes
  • Continuous coordination with the assigned Focal Point (s)
  • All used material and information for this task are provided in a systematized form and in sufficient quality as 1 hard copy and 1 soft copy (open format), in English and Arabic languages.
  1. Duration: 8 weeks starting closure of tender
  1. Qualifications and Selection Criteria
Consultancy firms/agencies as well as individual consultants are welcome to apply with the following criteria:
  • Firms must be a legal entity registered in their country of origin. Individuals must have a proven track record of similar projects
  • Firms/Consultant must have solid knowledge and a prior experience in providing similar services to international clients and/or development sector specifically. Familiarity and knowledge of United Nations Organizations regulations and policies is a must.
Submission Process:
  • Proposals must be delivered by  July 3, 2019 including
  1. Technical Proposal:
  1. Reference List for similar projects
  2. Methodology
  3. Timeline
  4. CVs of assigned experts
  5. Financial Position (for firms)
  1. Financial Proposal (A lump sum for costs of all services included in the technical proposal)
  • Submission must be during working days (Sunday- Thursday) from 9:00-17:00 via email: procurement@rcreee.org with the subject line “Internal Regulations”
  1. For inquires:
Interested firms/ consultants can contact RCREEE for further information during working hours (9 Am: 5 Pm) through the below channels:
  1. Language: English

 

English