Call for Candidates to the position of Personal Assistant to Executive Director

Responsibilities

• Assists Executive Director with daily tasks
• Daily operational performance of RCREEE office
• Assists with Human resources and logistical tasks  

Assisting the Executive Director with day to day secretarial work including: 

• File management (i.e. preparing and updating files, archiving, E-Filing)
• Editing, Formatting and typing unilingual and bilingual documents.
• Handling e-mails, phone calls and all types of incoming/outgoing correspondence
• Coordinating and scheduling meetings and preparing relevant information and materials for different meetings 
• Edit, review and prepare in final form and correct format: documents, agreements, amendments, and correspondence, completed independently or from verbal, written or dictated direction for final review and/or signature. 
• Maintaining and updating director’s task list, reminders and monitoring projects deadlines.
• Translates all or parts of documents from Arabic to English and vice versa
• Offers logistical support to visitors, clients and stakeholders including travel arrangements, transportation and others
• Create, update and monitor a Quality Management Manual including guidelines for reporting, references, regulations…etc)
• Handle meetings: scheduling, gathering topics,  attending, taking minutes and sorting amendments, disseminating and archiving
• Handle collection of time sheets from the team and ensures that its filled adequately in the right form and format
• Correspondence, Archive and Calendar management (i.e. project deadlines, follow-up dates, travel and/or accommodation arrangements  and sets up teleconferencing) 
• Maintains and updates contact lists
• Conduct first level quality assurance on selected reports and documents.
• Data collection (from any relevant sources: the Internet, periodicals, electronic databases, etc.) 
• In addition to office management tasks ( Ordering office supplies , coordinates office repairs, software issue, hardware problems and general coordination with IT consultant.
• Performs other duties and task at the request of management 

Required Qualification 

• University degree in B.A. or similar area 
• Professional experience:1-2 years professional experience in comparable position, preferably in international and/or development organizations 
• Fluency in English and Arabic, French is a plus 
• Excellent working knowledge of IT software
• Good management and organizational skills 
• Willingness to up skill as required by the tasks to be performed 

Application Deadline: February 10, 2016

Only short-listed candidates will be contacted.